Executive Personal Assistant (PA) to Managing Director

Are you a highly organized, proactive professional looking to support a dynamic Managing Director in the thriving confectionery industry? H.S.S. Confectionery Foodstuff is seeking an Executive Personal Assistant (PA) to join our team in beautiful Bali. This is an exciting opportunity to be part of a growing company that is revolutionizing the confectionery industry in Indonesia. In this role, you will be responsible for managing the Managing Director's schedule, coordinating meetings, and ensuring that all administrative tasks are handled efficiently. You will work closely with the Managing Director to support their strategic initiatives and ensure that the company's operations run smoothly.

H.S.S. Confectionery Foodstuff is a leading confectionery company in Indonesia, known for its high-quality products and innovative approach to business. Based in Canggu, Bali, our company is committed to excellence and continuous improvement. We offer a dynamic and supportive work environment where you can grow and develop your career. As an Executive Personal Assistant, you will play a crucial role in supporting the Managing Director and contributing to the company's success.

📋 Tanggung Jawab Pekerjaan

• Manage the Managing Director's schedule and calendar, including booking travel arrangements and coordinating meetings.
• Prepare and distribute meeting agendas, minutes, and follow-up actions to ensure effective communication and decision-making.
• Handle all administrative tasks, including document preparation, filing, and record-keeping, using Microsoft Office Suite and Google Workspace.
• Coordinate with various departments to gather information and support the Managing Director in making informed decisions.
• Assist in the preparation of reports and presentations for the Managing Director, using data analytics tools such as Excel and PowerPoint.
• Provide high-level support to the Managing Director in their strategic initiatives and projects.
• Maintain confidentiality and discretion in all aspects of the role, ensuring the privacy and security of sensitive information.
• Assist in the organization and execution of company events and functions, ensuring they run smoothly and meet the desired objectives.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum of 5 years of experience in a similar administrative or executive assistant role.
• Proven track record of managing multiple priorities and meeting tight deadlines in a fast-paced environment.
• Excellent organizational and time-management skills, with the ability to multitask effectively.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite and Google Workspace, including advanced skills in Excel and PowerPoint.
• Fluency in both English and Indonesian languages is a plus.
• Ability to work independently and as part of a team, with a proactive and solution-oriented approach.

🛠️ Keahlian

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